What To Consider When Upgrading Your Company Laptops

Laptops, like all devices, have a limited lifespan – with the internal components such as the PSU and hard drive as well as the batteries eventually failing. To take advantage of the latest operating systems and software, it’s sometimes necessary to upgrade laptops before they fail. Either way, the issue many business owners face is weighing up the pros and cons of investing in upgraded laptops for the whole company. So if you’re facing this dilemma, here are the factors you should consider when upgrading your company laptops, as well as the benefits of doing so.

Lenovo ThinkPad T450s
Lenovo ThinkPad T450s, businessdirect.bt.com

Keep Things Familiar

Familiarity is good for businesses. If your employees are unfamiliar with their laptops, it may take time for them to adjust and get used to a new system, and while that’s happening, productivity may go down. A good way to upgrade without impacting productivity is to ask your employees for input – remember, a happy workforce is a productive one.

Invest in a Reliable System

Any downtime you experience will negatively impact the business in terms of delivering service, which could affect revenue. To avoid this, look for reliable systems. For example, Macs are well known for their stability.

Apple MacBook Pro 15"
Apple MacBook Pro 15″, businessdirect.bt.com


It’s always a huge sticking point – do you opt for a speedy SSD or invest in a slightly slower hard drive? While SSDs will speed up boot times and load times, you’ll find you can get a lot more storage for your money with a hard drive. What’s more, users have found they encounter problems sometimes with syncing Google Drive or Dropbox to their desktop if their system has an SSD – something to bear in mind if you use either of these regularly.

Samsung 500GB 850 EVO Series SSD
Samsung 500GB 850 EVO Series SSD, businessdirect.bt.com


Start-up times, performance and download speeds all improve the more memory you have. Depending on the nature of your company, we recommend between 4GB and 8GB of RAM. Invest in the future by purchasing memory-upgradeable hardware – that way, you’ll save money further down the line.


It may be costly to upgrade laptops for every one of your employees but the extra benefits of doing so can help to give you a solid return on investment – making it well worth the cost.

Benefits of Upgrading Company Laptops

As we mentioned above, there are many reasons why you should upgrade your employees’ laptops. Let’s look at these in more detail.

Increased Productivity

A brand new system with the latest software installed will be far speedier and more reliable than an older laptop. This extra speed and reduced chance of issues will lead to a more productive workforce.

Increased Security

As newer systems support the latest software, investing in new laptops for your employees may also enhance security. That’s because important documents and confidential client data will be protected from all threats, viruses and phishing scams – making it more difficult for hackers to access your system and for viruses to corrupt your files.

Norton Security with Backup
Norton Security with Backup, businessdirect.bt.com

Reduced Tech Support Costs

With a reduced chance of running into problems, you’ll likely need to call on tech support and IT less frequently, reducing the cost of them coming to analyse and repair a broken or faulty machine. The new software installed on your company laptops may also include free tech support for the first year so even if you do encounter a few teething problems, you’ll be covered.

Cheaper to Upgrade Software in the future

By upgrading now, you’ll also be investing in the future of your systems. That’s because it’s always more expensive to upgrade from older and outdated versions of the software you need, than it is to keep upgrading every so often as there’s more of a jump to make.

Upgrade Costs Can Be Reimbursed

You can go some way to reclaiming the costs of upgrading by selling all of the older machines. Remember to wipe all information from the hard drives before you do this.

While upgrading may seem costly initially, the benefits you receive from doing so make up for the cost. Do you have any further suggestions for consideration when upgrading company laptops? Let us know!

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